Simplifying our procurement processes
We’re implementing SAP Ariba, transforming our procure-to-pay processes and reinforcing Origin’s commitment to paying our suppliers on-time.
It’s a positive change that will make it easier for us to keep working together in the future.
This change in will take place in:
- April 2021 for our Eraring and Shoalhaven power stations, and
- July 2021 across the rest of Origin.
While the bulk of this work is at our end, there will need to be some important changes in how you work with us, which are summarised below:
What’s changing for our suppliers
From April 2021, for Eraring or Shoalhaven power station suppliers, and from July 2021 for our suppliers in other locations, you’ll need to:
- Send relevant documentation that confirms you’ve completed your services or dispatched your goods within 24 hours of delivery.
- Issue tax invoices against a valid Purchase Order (PO) as PDFs, with one invoice per PDF (regardless of whether this came from a contract or any other source).
- Ensure your invoice details match those of the PO, including the PO number, unit price, unit of measure (e.g. litres), quantity and line item number.
- Include the relevant bank account details you’d like to be paid to.
For an example of what your invoices will need to include, check out the links below in the ‘where can I find out more’ section, or head over to our Invoice and payment guidelines page for a full list of current and future requirements.
What’s changing for Recipient-created tax invoice (RCTI) suppliers
From April 2021, for Eraring or Shoalhaven power station RCTI suppliers, and from July 2021 for our other RCTI suppliers:
- You’ll need to let your Origin point of contact know if you receive a Purchase Order (PO) with a price you don’t agree with before supplying goods or services so we can include the correct amount on your invoice.
- We’ll create daily invoices for you where we’ll also quote your delivery note information as a reference.
- You’ll submit time and billing information into our new invoicing system (SAP).
What happens next?
We’ve been providing our Eraring and Shoalhaven power station suppliers with updates on this work since the beginning of 2021. If you haven’t received an email and you supply to these sites, please reach out to your Origin point of contact and ensure your contact details are up to date.
We’ll be in touch with suppliers who will need to make changes as part of our July 2021 change as we get closer to the date.
Where can I find out more?
- Example of an invoice and a Contracted, multi-line Service Purchase Order
- Example of an invoice and a Standard, single line Goods Purchase Order
You can find out more about our commitment to paying small business suppliers on our Supplier Payment Code for Small Business page.
We’ll also provide a range of FAQs and ‘how to’ documents that cover common procurement processes you may be invited to complete, in the lead-up to our go-live date.
See copies of the emails we sent out in April and May 2021: