Regional Buy Program - have questions?

Suppliers can register in the Regional Buy Portal by clicking the Register as a Regional Supplier button. 

Registration is simple.  There are six system screens to fill out that include questions to determine if a supplier is eligible to register as a Regional Supplier in the portal, supplier’s business information and supporting documentation, and to determine if prequalification is required. 

Once submitted, the registration will then be verified by the Regional Buy Team.  If there are any aspects of the registration that the Regional Buy Team need to discuss with the supplier, the team will contact the supplier. 

Once the registration is verified, the supplier will be notified via email and can commence receiving Request for Quotes (RFQ’s).

Registering as a Regional Supplier in the portal takes approximately 30 minutes, however the time it takes to register is dependent on whether a supplier meets the eligibility criteria and if they have the required information and documentation ready and available. 

Once a registration is submitted, the Regional Buy Team will verify the registration within 3 business days.  If there are any aspects of the registration that the Regional Buy Team need to discuss with the supplier before verifying, this may prolong the verification process, depending on the supplier’s availability. 

To register, a supplier must meet the following criteria:

  • Employ 30 or less full-time employees (FTEs) or equivalent (not including casual employees or sub-contractors)
  • Be registered or operate (as primary place of business) in the eligible Regional Buy Program areas. Eligible areas are defined as the Banana, Maranoa and Western Downs Local Government Areas;
  • Have an annual turnover not greater than AUD$10 Million;
  • Have an ABN and be registered for GST (if GST is required by law);
  • Provide goods or services aligned with the Regional Buy Program goods and services categories; and
  • Have the appropriate personnel, management and financial capacity to safely deliver goods and/or services to Origin.
As part of the registration process suppliers will also be asked to read and agree to:
  • Origin's Standard Terms and Conditions
  • Online Procurement System User Agreement
  • Origin's Payment Processes
  • Origin's Compass Values

There are no costs to register as a Regional Supplier in the portal, or to participate in the Regional Buy Program.

The Regional Buy Portal is currently available to all eligible suppliers in the Surat Basin.  Sourcing is likely to be conducted for Origin’s assets in this region, but may also be conducted for assets and operations outside of the Surat.

The Regional Buy categories are reviewed regularly to ensure that they remain current and relevant.  This includes creating new categories where appropriate.

If you are having trouble identifying categories that register your business’ capability, please contact the Regional Buy Team at regionalbuy@originenergy.com.au.

HSE stands for Health, Safety and Environment.  Suppliers who supply to Origin may be required to undertake HSE prequalification dependent on the nature of their supply.  This ensures that suppliers are capable of conducting works in accordance with Origin’s HSE requirements and aims to keep suppliers and Origin safe.

When registering in the Regional Buy Portal, suppliers will be asked some questions to determine if prequalification is required.  If a supplier needs to be prequalified, Origin will work with the supplier to undertake the prequalification process.  Suppliers requiring prequalification will be made aware of the requirements and will be supported to fill any gaps to ensure they remain capable and competitive.

The Regional Buy Portal is a sourcing tool used to connect Origin with our regional suppliers.  Suppliers registered in the Regional Buy Portal are not guaranteed supply opportunities. Suppliers will be required to respond to Requests for Quote (RFQ’s) and provide competitive quotes in order to be considered for a supply opportunity.

Please note that work is not guaranteed until a Purchase Order has been issued by Origin to the supplier.  Purchase Orders are issued outside of the Regional Buy Portal using the Oracle system (for further information, see What if my quote is successful?).

Through the Regional Buy Portal, registered suppliers will compete for supply opportunities with other regional suppliers registered in the portal.

The Regional Buy Portal is currently available to all eligible suppliers in the Surat Basin.  Sourcing is likely to be conducted for Origin’s assets in this region, but may also be conducted for assets and operations outside of the Surat.

Additionally, Origin users will continue to issue Request for Quotes (RFQ’s) to national and local suppliers and may compare these to quotes obtained from regional suppliers via the Regional Buy Portal.  (Please note though, national and local suppliers do not qualify as Regional Suppliers and will not use the Regional Buy Portal to submit quotes).

Origin uses Requests for Quotes (RFQ’s) to communicate supply opportunities to suppliers.

An Origin user will create an RFQ online using the Regional Buy Portal.  The RFQ will include information about the goods or services required, the date and location they are required and other helpful information.  The categories that the Origin user selects when creating the RFQ will determine which suppliers receive the RFQ, based on which categories suppliers selected when registering in the portal.

Suppliers will be notified of the RFQ via email, and are able to respond to the RFQ directly in the portal including uploading documents and specs and providing comments to Origin.  The Origin user will then review the supplier responses and quotes and determine which supplier is most suitable for the supply opportunity.

The time the RFQ process takes will be dependent on the supply opportunity and the date the supply is required.  When an RFQ is issued, suppliers will be aware of the close date of the RFQ as well as the delivery date of the supply opportunity.

All suppliers who opt to respond to a Request for Quote (RFQ) in the portal will be notified by email whether they were successful or not.  Regional Suppliers can also contact the Regional Buy team to obtain further information regarding RFQ outcomes.

To assist Regional Suppliers in understanding any gaps in required capabilities and supply, when reviewing responses and quotes, Origin users are required to provide feedback to unsuccessful suppliers.  This feedback will be outlined in the email notification to the supplier.  Regional Suppliers can also contact the Regional Buy team to receive detailed feedback regarding unsuccessful quotes and are encouraged to do so.

Origin will also regularly review the regional supply categories and Request for Quote (RFQ) process to identify trends and opportunities to improve the RFQ process and increase supplier’s ability to provide competitive quotes.

In future portal upgrades, suppliers will also have the opportunity to provide Origin with feedback regarding the RFQ process and supply opportunities.

Successful suppliers will be notified via email.  Please note that work is not guaranteed until a Purchase Order (PO) has been issued by Origin to the supplier.  Purchase Orders are issued outside of the Regional Buy Portal using the Oracle system. 

In order for Origin to issue a Purchase Order to the supplier, the supplier needs to be set up in Oracle.  The Regional Buy Team will conduct this process and will contact the supplier for additional information where required.

The Purchase Order will then be issued.

Once the goods or services have been supplied, the supplier will provide Origin with an invoice.  Origin will then verify the invoice for payment and the supplier will receive payment for the invoice via their nominated bank account.

If you have questions regarding the eligibility criteria for Regional Suppliers, please contact the Regional Buy Team at regionalbuy@originenergy.com.au.  Origin commits to working with regional suppliers to assist them in understanding and meeting the eligibility criteria where possible.  If a supplier does not qualify for the Regional Buy Portal, there may still be opportunity for Origin to engage the supplier as part of our Regional Program.  Please contact the Regional Buy Team for more information.

For any questions regarding the Regional Buy Program, Regional Buy Portal, registering as a Regional Supplier or the Request for Quote (RFQ) process, please contact the Regional Buy Team at regionalbuy@originenergy.com.au.